POSITION: FEDERDAL GRANTS DATA MANAGER

DESCRIPTION

This is professional work involving the management and analysis of data under the IDEA Part B federal grant. Supervision for this position is received from the State Director of Special Education. The person selected will also be responsible for compiling data reports for submission to the U.S. Department of Education, including Child Count and other annual reports that are time sensitive. Work in this position also requires being the liaison between state staff and the districts in relation to the student data management system and coordinating with the data system personnel any revisions, modifications and adaptations needed to meet the state and districts needs. Work in this class requires a high degree of collaboration and communication with individuals at several offices across the Territory, particularly the division of Planning, Research and Evaluation. A fair amount of independent work is expected. Person selected must be very well organized, able to prioritize, meet deadlines and maintain meticulous records which are subject to regular audits.

DUTIES AND RESPOSNIBILITES (NOT ALL INCLUSIVE)

• Obtain data for state staff and for others as needed;
• Work with persons in Planning, Research and Evaluation (PR&E) to prepare data for electronic submission via EDFacts;
• Analyze data by completing year to year comparisons, documenting significant changes and submitting information in a timely manner;
• Assist other state staff with data analysis and compiling data into usable formats;
• Assist with preparation of state Annual Performance Report;
• Provide technical assistance to various constituency groups;
• Perform other duties as assigned.

KNOWELEDGE, SKILLS AND ABILITIES

• Familiarity with Federal Data Organizations;
• Knowledge of student data management system;
• Knowledge of Microsoft Office (proficiency in Excel and Access);
• Ability to manage time and meet deadlines;
• Ability to establish and maintain effective working relationships with staff at all levels and all persons contacted during the course of work;
• Excellent skills with working with numbers and analyzing data;
• Excellent written and oral communication skills.

POSITION: DISTRICT DATA QUALITY MANAGER

DESCRIPTION

This is professional work involving management and analysis of data for the Office of the Superintendent. Supervision for this position is from the District Superintendent. The Data Quality Manager will play a key role in the development and implementation of a long-term data quality strategy compliance plan, which is focused on: analyzing core data to identify quality gaps, provide statistical feedback made regarding instructional programs being implemented, extended or discontinued, implementing reporting processes to track student participation and achievement results, enhancing current systems to increase student participation, and ensuring that programs being implemented are improving student achievement. A fair amount of independent work is expected.  Person selected must be very well organized, able to prioritize, meet deadlines and maintain meticulous records.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Evaluate current processes involving data collection and identify areas for improvements;

• Facilitate educational training programs related to assessment and data collection;
• Assist in the development, implementation and maintenance of a standardized system of assessment and accountability to ensure compliance with regulatory requirements and consistency of data quality;

• Utilize data profiling and data quality tools, as well as various data sources to uncover and determine root causes of data quality issues;
• Develop policies and procedures for compliance with district and state date collection guidelines;
• Collaborate directly with district and state personnel to establish sound business practices that will provide the foundation of the organization's data quality improvement plan.
• Establish a data quality methodology documenting a repeatable set of processes for determining, investigating and resolving data quality issues, establishing an on-going process for maintaining quality data, and defining data quality audit procedures;
• Assist in auditing of programs to ensure data integrity.

• Performs related work as required.

KNOWLEDGE, SKILL AND ABILITIES

• Knowledge of district programs, assessment, and data collection procedures;
• Knowledge of VIDE policies, regulations, and standard operating procedures;
• Sound organizational and planning skills with a solid attention to detail;
• Demonstrated ability to organize, coordinate, and execute on details;
• Demonstrated ability to effectively manage and participate in multiple, concurrent projects;
• Ability to establish and maintain effective working relationships, facilitate groups and meetings;
• Effective communication skills and excellent interpersonal skills;
• High level of critical thinking and reasoning skills;
• Strong written and oral communication skills;
• Ability to use the personal computer and related software applications.

POSITION: DIRECTOR OF FEDERAL GRANTS

DESCRIPTION

This is highly administrative work which involves supervision of employees and oversight and coordination of federally funded programs. An employee in this class monitors federal grants programs to ensure administrative efficiency and compliance with federal and local laws and standards. The employee also coordinates arranging sessions and audit entrance and exit conferences. This employee is given considerable latitude in exercising professional skills and independent judgment in the performance of work.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Reviews and processes federal program documentation to include grants applications, agreements memoranda and letters;
• Collects information and documentation from various sources for delivery to auditors when audit reports are completed;
• Coordinates information and prepares responses;
• Coordinates financial and grants management activities;
• Documents and recommends new procedures for better accountability controls recordkeeping and reporting for federal aid programs;
• Researches historical records for grants and effect drawdown;
• Reviews budgets to ensure proper recording of federal-aid-funds on the Department of Finance system;
• Prepares various reports to be used for internal and external agencies;
• Supervises activities conducted in the Grants Management Office with the support and assistance of assigned personnel;
• Collects information and documentation from various sources for delivery to auditors;
• Performs related work as required.

KNOWLEDGE, SKILL AND ABILITIES

• Knowledge of all aspects of programs development;
• Knowledge of and ability to understand and implement programs within federal guidelines;
• Knowledge of Government Financial/Cost Accounting;
• Knowledge and ability to conduct training and seminar sessions;
• Ability to coordinate activities between federal program managers, top management and other federal and local government departments;
• Ability to follow evaluation designs;
• and warehousing information systems;
• Proven multitasking and time management capabilities;
• Ability to assign, direct, review, and evaluate the work of subordinate staff;
• Ability to communicate effectively, both orally and in writing;
• Ability to make independent decisions based on knowledge of policy and facts;
• Ability to make oral public presentations;
• Proficient in Microsoft Office, particularly Excel;

POSITION: DIRECTOR OF CURRICULUM AND INSTRUCTION

DESCRIPTION

The Director of Curriculum and Instruction provides leadership for development, maintenance,

evaluation, and advocacy of a high quality educational program for students in the district. He/ she will work under limited supervision of the Insular Superintendent or designee with considerable latitude in the use of initiative and independent judgment.

DUTIES AND RESPOSNIBILITES (NOT ALL INCLUSIVE)

• Coordinates the adoption, budgeting, and evaluation of the District instructional materials (textbooks, software, and instructional technology) with increased student achievement as the goal;
• Communicates to the community about District curricular programs;
• Assess and analyzes needs of the District in terms of curriculum, instruction, and assessment and proposes changes to the curriculum;
• Coordinates development and maintenance of all District curriculum maps, materials, and publications;
• Coordinates development and evaluation of the District’s instructional benchmarks for all subject areas;
• Develops and evaluates the District’s instructional supervision and evaluation program;
• Facilitated the development/adoption of procedures that comply with territorial policies on curriculum, instruction, and assessment;
• Develops, reviews, and evaluates the District’s assessment procedures, practices and programs;
• Participates regularly in District administrative team meetings, K-12 subject area curriculum committee meetings, and Board curriculum committee meetings
• Works with principals, supervisors and/or coordinators and other staff members in curriculum development and implementation in accordance with territorial policies;
• Performs other related work as required;

KNOWELEDGE, SKILLS AND ABILITIES

• Knowledge of local laws governing curriculum, instruction, assessment and related policies and procedures;
• Ability to make decisions in accordance with established policies and regulations;
• Ability to communicate with staff, central office and the public;
• Ability to write concise reports, carry out instructions and develop comprehensive plans with a minimum of supervision;
• Knowledgeable of approaches for involving parents, family and community members in educational planning, implementation and evaluation;
• Ability to interpret laws and policies pertaining to learning, discipline, social and health needs of students.