POSITION: SYSTEMS RESEARCH ANALYST
DESCRIPTION
Within the Division of Human Resources, this position provides support and technical expertise for a variety of routine and complex human resources systems. Duties includes responsibility for administrative work related to school staff, and with identifying and procuring products and services identified in the annual budget for the purpose of supporting the programs of the Division of Human Resources and promoting the efficient and effective use of HR resources.
MAJOR DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)
- Monitors and evaluates for Division’s local and federal compliance with approved program activities;
- Serves as Division of Human Resources go-to on FY budget;
- Participates in managing special program evaluations for problem solving related to new initiates and grants;
- Coordinates the spending of grants dollars;
- Participates in data entry and analysis;
- Develops and maintains historical research databases;
- Drafts reports, memos, and summary of findings or progress re: various projects;
- Gives oral presentations and respond to questions to provide available information to management and colleagues;
- Performs liaison work between agencies and representatives of other organizations and vendors;
- Utilizes computer systems to provide appropriate support;
- Prepares letters, reports and other documents as appropriate in providing administrative support to assigned schools;
- Exercises discretion and complete confidentiality appropriate to job requirements;
- Performs other duties as required or assigned.
FACTOR I: KNOWLEDGE/ABILITIES REQUIRED
- Knowledge of Department rules, regulations, policies and procedures;
- Knowledge of the Government’s financial management system;
- Knowledge of various software applications, such as Word, Excel, Power Point, Access and other computer programs and software;
- Knowledge of modern office procedures, practices and equipment;
- Knowledge of research techniques and report writing;
- Ability to exercise resourcefulness in meeting new problems;
- Ability to develop harmonious relationships with employees, agency heads and the general public;
- Ability to demonstrate organizational, communication and interpersonal skills;
- Ability to work effectively, cooperatively and harmoniously with agency staff, public and groups and individuals;
- Ability to conduct research, compile data, and write reports.
FACTOR II: SUPERVISORY CONTROLS
- Employee works under the supervision of a higher-level officer who assigns duties and outlines scope of work and objectives.
FACTOR III: GUIDELINES
- Federal and local law as well as Department policies, regulations and standard operating procedures must be followed.
FACTOR IV: COMPLEXITY
- Simple analytical judgment required: Plans and performs multi-faceted duties including analyzing facts or conditions to determine what action should be taken using standard practices. Work calls for good organizational and time-management skills.
FACTOR V: SCOPE and EFFECT
- The purpose of the work is to provide broad administrative support to promote the efficiency of daily operations of the office/agency.
FACTOR VI, VII: PERSONAL CONTACTS AND PURPOSE OF CONTACTS
- Contacts are with co-workers, supervisors Department administrators and vendors;
- The purpose of the contacts is to provide administrative staff support in the areas of fiscal management, personnel management, and other administrative functions and to function as a representative of the department/division/agency, explaining programs and procedures and requirements.
FACTOR VIII: PHYSICAL DEMANDS
This employee is required to:
- Sit, and talk or hear within normal range;
- Reach with hands and arms;
- See to read fine print, and review information on a PC monitor, etc;
- Manipulate objects with fingers. For example, use a keyboard and telephone receiver;
- Move about and exert some physical dexterity;
- Lift at least 15lbs.
FACTOR IX: WORK ENVIRONMENT
- Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms;
- The likelihood of injury is remote.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Business or Public Administration or related field from an accredited college or university with and at least one year related experience; or
- Associates degree in Business Administration or closely related field and 2 years’ related work experience; or
- High School Diploma and at least four (4) years of progressively responsible work experience in data processing or research analysis.
“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”